Business Letter Format Example Enclosures: Complete Guide with Templates & Best Practices

Writing a professional business letter is a critical skill in today’s corporate and administrative world. Whether you're applying for a job, sending legal documents, or communicating with clients, understanding how to properly format a business letter—including how to list and present enclosures—can significantly impact how your message is received.

Enclosures are additional documents included with your letter, such as resumes, contracts, reports, or certificates. Many professionals overlook the importance of formatting enclosures correctly, which can lead to confusion, miscommunication, or even missed opportunities.

This comprehensive guide will walk you through everything you need to know about business letter format with enclosures. You’ll learn the correct structure, see real examples, understand common mistakes, and get expert tips to make your letters stand out.

If you need personalized help, remember that our specialists can help you craft a perfect business letter or resume. Simply register on our website to get professional assistance.

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Table of Contents

• What Is a Business Letter with Enclosures?
• Standard Business Letter Format Explained
• How to Properly Add Enclosures
• Business Letter Format Example with Enclosures
• Types of Enclosures and When to Use Them
• Formatting Tips and Best Practices
• Common Mistakes to Avoid
• Expert Tips for Professional Letters
• FAQ

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What Is a Business Letter with Enclosures?

A business letter with enclosures is a formal document that includes additional materials alongside the main message. These enclosures provide supporting information that enhances or clarifies the purpose of the letter.

Common Examples of Enclosures

• Resume or CV
• Certificates or transcripts
• Contracts or agreements
• Reports or proposals
• Invoices or receipts

For example, when applying for a job, you may send a cover letter along with your resume. If you’re unsure how to structure that, check out this simple cover letter guide.

Why Enclosures Matter

Enclosures help:

• Provide additional context
• Support your claims or qualifications
• Organize information clearly

If you’re not sure what to include, our specialists can help—just register on our website for expert guidance.

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Standard Business Letter Format Explained

Before adding enclosures, you need to understand the correct structure of a business letter.

Basic Structure

Section	Description
Sender’s Address	Your contact details
Date	Date of writing
Recipient’s Address	Who the letter is for
Salutation	Formal greeting
Body	Main content
Closing	Formal sign-off
Signature	Your name and signature
Enclosures	List of attached documents

Formatting Styles

• Block format – All text aligned left
• Modified block – Some elements aligned right
• Semi-block – Indented paragraphs

For job applications, you can explore specialized formats like this law enforcement cover letter template.

Need help formatting your letter? Our specialists can assist—just register here.

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How to Properly Add Enclosures

Adding enclosures correctly ensures your recipient knows exactly what documents are included.

Where to Place Enclosures

The enclosure notation appears after your signature at the bottom of the letter.

Common Formats

Format	Example
Single enclosure	Enclosure: Resume
Multiple enclosures	Enclosures: Resume, Cover Letter, Portfolio
Abbreviation	Encl.: Resume

Example Placement

Sincerely,
John Doe

Enclosures: Resume, Certificates

If you’re unsure how to present your documents, our experts can guide you—just sign up here.

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Business Letter Format Example with Enclosures

Here is a complete example:

John Doe

123 Main Street

City, State, ZIP



April 13, 2026



Hiring Manager

ABC Company

456 Business Rd.



Dear Hiring Manager,



I am writing to apply for the position of Technical Content Writer. 

Please find my resume and writing samples enclosed.



Thank you for your consideration.



Sincerely,

John Doe



Enclosures: Resume, Writing Samples

If you're applying for writing roles, check this technical content writer cover letter example.

For more inspiration, explore these passionate cover letter examples.

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Types of Enclosures and When to Use Them

Type	Use Case
Resume	Job applications
Certificates	Proof of qualifications
Contracts	Legal agreements
Reports	Business proposals

If you need help preparing documents, check resume help services or resume and cover letter assistance.

Our specialists can help you choose the right enclosures—just register now.

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Formatting Tips and Best Practices

• Use professional fonts (Arial, Times New Roman)
• Keep margins consistent
• Use clear spacing
• Proofread carefully

5 Practical Tips

1. Always mention enclosures in the letter body
2. Double-check attached documents
3. Use clear file names (for digital letters)
4. Keep formatting clean and simple
5. Tailor each letter to the recipient

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FAQ

1. What does “Enclosures” mean in a letter?

It refers to additional documents included with the letter.

2. Where do I write enclosures?

At the bottom of the letter after your signature.

3. Can I send multiple enclosures?

Yes, just list them clearly.

4. Is “Encl.” acceptable?

Yes, it’s a standard abbreviation.

5. Should I mention enclosures in the body?

Yes, briefly reference them.

6. What if I forget to include an enclosure?

Send a follow-up message immediately.

7. Are digital enclosures different?

They are usually attachments in emails but follow the same principles.

8. Can professionals help me write letters?

Yes! Our specialists can help—just register here.

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Conclusion: Mastering business letter format with enclosures is essential for professional communication. By following the structure, avoiding common mistakes, and applying expert tips, you can create clear, effective, and impactful letters.