Cover Letter Enclosure Meaning: Complete Guide with Examples, Tips, and Best Practices
Understanding the meaning of “enclosure” in a cover letter is essential for creating a professional and well-structured job application. While many candidates focus on writing compelling content, small formatting elements—like properly indicating enclosures—can significantly impact how your application is perceived.
In simple terms, an enclosure in a cover letter refers to any additional document you include alongside your letter. This typically includes your resume, certificates, portfolio, or other supporting materials. Properly referencing these documents shows attention to detail and professionalism—qualities employers value highly.
In today’s competitive job market, even small mistakes can reduce your chances of landing an interview. That’s why understanding how and when to use enclosures is crucial. Whether you're applying for an internship, an entry-level role, or a specialized position, mastering this concept can help you stand out.
If you're unsure how to structure your documents, our specialists can help. Simply register on our website and get expert assistance tailored to your needs.
Table of Contents
- What Does “Enclosure” Mean in a Cover Letter?
- When and Why You Should Include Enclosures
- How to Format Enclosures Correctly
- Examples of Cover Letter Enclosures
- Common Mistakes to Avoid
- Expert Tips for Using Enclosures Effectively
- Checklist for Perfect Enclosure Usage
- FAQ
What Does “Enclosure” Mean in a Cover Letter?
The term “enclosure” in a cover letter refers to documents that are included with your letter but are not part of the main text. These are typically listed at the bottom of your letter to inform the employer that additional materials are attached.
Simple Definition
An enclosure is any supporting document sent along with your cover letter, such as:
- Resume or CV
- Certificates
- Portfolio samples
- Letters of recommendation
Think of enclosures as proof that backs up the claims you make in your cover letter.
Why It Matters
Including an enclosure notation shows professionalism and ensures the recruiter doesn’t overlook important documents. It also helps organize your application package clearly.
| Term | Meaning | Usage |
|---|---|---|
| Enclosure (Encl.) | Documents attached | Formal applications |
| Attachment | Digital files | Email applications |
Always match your enclosure format to the application method—use “Enclosure” for printed letters and “Attachment” for email submissions.
To better understand professional formatting, explore this guide on essential cover letter features.
When and Why You Should Include Enclosures
Not every job application requires enclosures, but many do. Knowing when to include them can make your application more effective.
When to Use Enclosures
- When submitting a printed application
- When the employer requests additional documents
- When including certifications or portfolios
Why Enclosures Are Important
Enclosures provide evidence of your qualifications and make your application more persuasive. They also ensure that hiring managers can easily access all relevant information.
| Scenario | Include Enclosure? |
|---|---|
| Online application | Usually no |
| Email application | Use “attachments” |
| Printed application | Yes |
Forgetting to mention enclosures while including documents can confuse recruiters and make your application seem incomplete.
If you're preparing an internship application, check this helpful guide on writing a strong internship cover letter.
Need help deciding what to include? Our specialists can guide you—just register here to get started.
How to Format Enclosures Correctly
Formatting your enclosure section properly is key to maintaining a professional appearance.
Placement
The enclosure section is placed at the very bottom of your cover letter, after your signature.
Formatting Options
- Enclosure
- Enclosures (if multiple documents)
- Encl.
Example Format
Sincerely, John Doe Enclosures: - Resume - Cover Letter - Portfolio
| Format Style | Best For |
|---|---|
| Enclosure | Single document |
| Enclosures | Multiple documents |
| Encl. | Formal/abbreviated style |
Keep your enclosure list short and relevant. Only include documents that add value to your application.
To improve your overall application, explore the best resume templates for professional use.
Examples of Cover Letter Enclosures
Seeing real examples can help you understand how to use enclosures effectively.
Example 1: Entry-Level Job
Enclosures: - Resume
Example 2: Creative Role
Enclosures: - Resume - Portfolio
Example 3: Specialized Job
Enclosures: - Resume - Certifications - Recommendation Letters
Including irrelevant documents can overwhelm recruiters and dilute your application’s impact.
If you're applying for niche roles, check this patent agent cover letter example for inspiration.
Common Mistakes to Avoid
- Forgetting to mention enclosures
- Listing documents that aren’t included
- Using incorrect formatting
- Including too many documents
Using “Enclosure” in email applications instead of “Attachments” can make your application seem outdated.
Always double-check your documents before sending to ensure everything listed is included.
Learn more about proper closing techniques in this guide on job application letter closings.
Checklist for Perfect Enclosure Usage
Checklist #1: Before Sending
- ✔ All documents are included
- ✔ Enclosure section is formatted correctly
- ✔ Only relevant documents are listed
Checklist #2: Quality Check
- ✔ No spelling errors
- ✔ Consistent formatting
- ✔ Professional tone
Want a visually appealing resume? Explore these best resume infographic ideas.
Still unsure? Our experts can review your documents—just register here and get personalized feedback.
5 Practical Tips for Using Enclosures
- Always tailor enclosures to the job description
- Use clear and concise labels
- Avoid overloading your application
- Match formatting with your resume
- Double-check before submission
FAQ
1. What does “enclosure” mean in a cover letter?
It refers to additional documents included with your letter, such as your resume or certificates.
2. Is “enclosure” still used today?
Yes, mainly in printed applications. For emails, “attachments” is preferred.
3. Where should I place the enclosure section?
At the bottom of your cover letter, after your signature.
4. Should I list every document?
Yes, but only relevant ones.
5. Can I use “Encl.” instead of “Enclosure”?
Yes, especially in formal contexts.
6. Do online applications require enclosures?
Usually no, as documents are uploaded separately.
7. How many enclosures should I include?
Only as many as necessary—typically 1–3 documents.
8. Can professionals help with my application?
Absolutely. Our specialists can help you create a perfect application—just register on our website to get started.
Mastering the concept of cover letter enclosures may seem like a small detail, but it can make a big difference in how your application is perceived. By following the guidelines in this article, you’ll ensure your application is clear, professional, and effective.
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